This policy describes the information we collect about you, how it is used and shared and your rights regarding it.
We respect your right to privacy and treat our obligations under the General Data Protection Regulations (GDPR) and the Data Protection Act 2018 very seriously. We will keep your personal information confidential except to the extent that it is necessary to disclose it by law, or to fulfil a legal process, or in order to provide a product or service that you have requested.
Our registered address is : 5 Chancery Lane, London EC4A 1BL and our Data Protection Lead can be contacted at this address or via email: email@example.com
187 Chambers is registered with the Information Commissioner’s Office (ICO) as Data Controller for the personal data that we hold and process.
We collect and process both personal data and special categories of personal data as defined in the GDPR. This includes:
- Telephone number;
- Payment or bank details;
- Location details;
- RSVPs to 187 Chambers’ events;
- CCTV images of visitors to our building;
- Device Internet Protocol (IP) address and logs of telephone calls.
Employee, barrister, job/traineeship/work experience application data
- Telephone Number
- Home address;
- Payment or bank details;
- Date of birth;
- Equality and Diversity data;
- Any application or expression of interest in job/work experience/traineeship;
- Family and next-of-kin details.
How we process your information
GDPR requires us to have a legal basis for processing of your data. The lawful bases identified by GDPR are as follows:
- Consent of the data subject;
- Performance of a contract with a data subject or to take steps to enter into a contract;
- Compliance with a legal obligation;
- To protect the vital interests of a data subject or another person;
- Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
- The legitimate interests of ourselves, or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject.
Examples of legitimate interests include:
- Where the data subject is a client or in the service of the controller;
- Transmission within a group of undertakings for internal administrative purposes;
- Processing necessary to ensure network and information security, including preventing unauthorised access;
- Processing for direct marketing purposes or to prevent fraud, and
- Reporting possible criminal acts or threats to public security. The lawful bases upon which 187 Chambers relies to process data are above.
Your personal information is used to:
- Provide legal services to you, including the provision of legal advice and representation in courts, tribunals, arbitrations, and mediations;
- Keep accounting records to support payments for goods and services;
- Carry out office administration by directing your enquiries to the appropriate member of staff;
- Investigate and respond to potential complaints or concerns;
- Check for potential conflicts of interest in relation to future potential cases;
- Promote and market our services and communicate with you about our products, services, promotions, surveys, news, updates and events;
- Carry out anti-money laundering and terrorist financing checks;
- Train other barristers and when providing work-shadowing opportunities
- Respond to requests for references;
- Procure goods, services, deliveries, quotations and information;
- Publish legal judgments and decisions of courts and tribunals;
- Comply with our obligations as required or permitted by law.
Who will your personal information be shared with?
If you are a client, some of the information you provide will be protected by legal professional privilege unless and until the information becomes public in the course of any proceedings or otherwise. We have an obligation to keep your information confidential, except where it otherwise becomes public or is disclosed as part of the case or proceedings.
It may be necessary to share your information with the following:
- Third party contractors and suppliers, necessary to administer 187 Chambers;
- Our legal advisors in the event of a dispute or other legal matter;
- Law enforcement officials, government authorities or other third parties to meet our legal obligations;
- Any other party where we ask you and you consent to the sharing.
Transfer to third countries and international organisations
We do not transfer any personal data to third parties or international organisations.
We will retain your personal data while you remain a customer/client/supplier/trainee/employee or work experience student, unless you ask us to delete it. We will delete or anonymise your information at your request unless:
- There is an unresolved issue, such as a claim or dispute;
- We are legally required to; or
- There are overriding legitimate business interests, including but not limited to fraud prevention and protecting customers’ safety and security.
The GDPR gives you specific rights around your personal data. You must be informed about the information we hold and what we use it for and can ask us:
- for a copy of the personal information we hold about you;
- to correct any inaccuracies with the personal data we hold;
- to stop sending you direct mail, or emails or in some circumstances ask us to stop processing your details.
If you would like to exercise any of these rights at any time, or to find out more about them, you can contact us using the details below. You can find out more information from the Information Commissioner’s Office (ICO) website:
This is also the organisation you can complain to if you are unhappy with how we deal with you.
Accessing and correcting your information
You may request access to, correction of, or a copy of your information by contacting our Data Protection Lead at 187 Chambers, 5 Chancery Lane, London EC4A 1BL or on firstname.lastname@example.org
You may opt out of receiving emails and other messages from our organisation by following the instructions in those messages.
- At 187 Chambers we use Google Analytics cookies to understand how our website is being used in order to improve the user experience. All information is collected in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they have visited. More information on how to reject or delete these cookies can be found at: www.google.com/intl/en/policies/privacy
- Cookies are small pieces of data which are stored for you on your computer by your web browser or device by websites, apps, online media and advertisements. If you do not know what cookies are, or how to control or delete them, detailed guidance can be found by visiting: www.aboutcookies.org
- Please note that, if you do set your Internet browser to reject cookies, you may not be able to access all of the functions of the website.For information on how to opt out of Google Analytic cookies: Google Analytics Opt-Out Browser Add-On.
When we make significant changes, we will publish the updated version on our website.